Copilot prompts for managers: 8 ready-to-copy examples

Eight Copilot Chat prompts for managers: team announcement, interview, objectives review and decision memo, from Beginner to Expert level.

By QDNA · Published on September 10, 2026 · Updated on September 10, 2026

When to use it

Without a paid licence, Copilot Chat reads neither your calendar nor your Teams meetings: paste your notes or attach your files at the end of the prompt. Automatic meeting recaps belong to the Microsoft 365 Copilot licence or Teams Premium.

To adapt one of these prompts, open the composer and choose the "Manager" template in the list of job templates.

Beginner

Write an email announcing an organisational change to my team of [number] people. Context: two departments merged into one, effective on the first of next month, no redundancies, current positions and managers unchanged. Expectations: 120 words, transparent and reassuring tone, structure: announcement, reason, what changes for the team, invitation to ask questions at the meeting of [date]. Announce nothing that does not appear in this context.

Summarise my meeting notes below in three sections: Decisions taken (with the person who decided), Points in disagreement (the positions and the main argument of each), Open questions. If no decision was taken on a topic, say so explicitly. 150 words at most, neutral tone, in English.
Notes: [pasted text]

Intermediate

Prepare a corrective interview. Context: repeated lateness by an employee, four occurrences in two months, facts established and documented, no known personal reason. Step 1: propose a four-part interview structure. Step 2: write two factual opening wordings, 40 words each, that I will compare. Step 3: list the questions to avoid in order to stay within French employment law. Format: outline in bullets, numbered wordings, list of questions to avoid.

Role: assistant to the team leader. Goal: write the weekly progress update of [team name] for [recipients]. Format: three sections "Done this week", "Planned next week", "Risks and needs", five bullets at most per section, 150 words in total. Rule: one bullet = one action + one owner named by their first name. Sample bullet: "Acceptance testing of the invoicing module completed (Karim)". If my notes name no owner, write "to be specified".
Source: my notes of the week below. Notes: [paste]

Advanced

From the attached files objectives_2026.docx and indicators_Q3.xlsx only, proceed in three steps and wait for my validation after each. Step 1: classify each objective as achieved, at risk or missed, citing the indicator and its value. Step 2: for each objective at risk, propose a corrective action and leave the owner column empty, marked "to be assigned in the meeting". Step 3: write the three open questions to ask the team to bring the obstacles to light. Format: table objective, status, indicator, action, owner, then questions.

Prepare the material for a one-hour workshop on [theme, for instance: reducing interruptions in the team]. Context: team of [number] people, in person, one facilitator. Format: a plan in four sequences with duration and instruction for each, then three starter questions, then an empty three-column table (obstacle, likely cause, first action) that the team will fill in. 250 words at most. I will turn your answer into a shared page.

Expert

Act as deputy general secretary. Question: should we insource [activity, for instance: website maintenance]? Proceed in four steps. Step 1: draw up the list of decision criteria. Step 2: summarise the internal arguments from the attached documents only, citing the document and the page for each argument. Step 3: write the memo: issue, analysis, options, recommendation, risks. Step 4: list the points the documents do not settle and state your confidence level for the recommendation. Constraints: neutrality, no recommendation not grounded in a document, two pages at most.
Sources: [attached files]

Build the plan of a one-hour workshop "Writing a good prompt in Copilot Chat" for [number] non-technical colleagues. Context: they have Copilot Chat without a paid licence, hence the web, attached files and Pages. Format: minute-by-minute table (sequence, duration, what the facilitator does, what the participants do), with a before-and-after exercise on a meeting report prompt, a trap to experience (invented reference), and a proof everyone leaves with. End with the list of materials and two quiz questions with their answer.